Storing the documents in this manner is also more secure. They can be password protected to help ensure that only people who have permission have access to said files and documentation. You can also back up your files in more than one place, remotely, which provides additional layers of security that your data will be safe and protected, regardless of what happens to the physical space one works in. A flood or office fire could spell financial disaster to the business who keeps only paper copies of their financial transactions and records.
There are so many reasons that people are transitioning to a paperless or mostly paperless office environment. It is more cost effective, it looks more professional, it makes the financial data you need easy to access no matter where you are.
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It allows you to answer queries and perform financial tasks like taxes fast and accurately. Digital copies of these thing make the data more accessible while also more secure. It is also something that people and businesses can do to help reduce unnecessary strain on the environment. Paper copies equate to trees that were logged for paper that could have been saved had we chosen digital copies instead. When we save documents digitally, we are using less energy and fewer resources. When it comes to receipt scanners, which are probably more accurately called document scanners, there are a whole host of different types and available features.
What will work best for you will depend on your needs and your budget. There are tons of high quality models that are great values or the money and they make getting organized and going paperless as simple as it has ever been. If you do a lot of traveling or need flexibility and the ability to travel for your scanner, a portable scanner is likely the best option available.
However, they are great for the person who is on-the-go a lot and needs to be able to scan their receipts and other documents where they are, rather than waiting to get back to the office or your home. As they are portable, they are battery operated and the cost and battery life varies pretty dramatically across different models.
If you just need to scan a few receipts at a time and need to convenience and portability, this type of scanner will be well suited to your needs. Desktop scanners are standalone units that are well suited for an office that scans a lot of documents on a regular basis.
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These are not designed for portability, but for more heavy and regular use. They tend to be larger and designed to be used on a desktop or solid surface.
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With a desktop scanner, you have more options for auto feeding of paper, as well as the ability to queue up a large number of documents to be scanned without someone having to stand there and manage the whole operation. For busy offices with lots of scanning needs, this is a great option, but it should be noted that these devices to not have utility beyond being able to scan. If you want a more functional scanners, an all-in-one may be more suited to your needs. As the name implies, an all-in-one scanner offers a variety of different features within the same device. These, like desktop scanners, are standalone units that are not designed for portability.
If you have a limited budget, lesser scanning needs, or space constraints, an all-in-one scanner is a great choice. An all-in-one has functionality beyond scanning. These devices often have printing capabilities, copy machine functionality, and even act as fax machines. As they have a wider utility, these do not tend to be the most high quality scanners. They do the job, but for offices that need high quality scans and the additional functionality you get with a desktop, this model is a bit lacking.
For the home user or small business owner, an all-in-one might be the most fiscally sound option. There are also specialty receipt scanners that are designed for a specific purpose. This may include small devices that are only intended to scan receipt-sized documents. There are others that are designed to scan business cards and other similar sized items. If you need something in particular, a specialty scanner is likely the best option. When deciding between the different types of scanners, you need to have a clear idea of what you will be using the device for, as well as your budget.
If you only need to scan receipts on occasion, or are using the device as part of a home office, an all-in-one might be the best and most fiscally-prudent choice. If you travel a lot for business or work remotely, a portable device might be the most attractive option as it makes keeping track of your receipts simple, even when you are on-the-go. For larger businesses and those that rely on a lot of scanning, the desktop or specialty model is likely to be the best option.
How to Scan Receipts for Your MacBook
These are more heavy duty models that are designed for heavy use. They provide some of the highest quality scans and have the most available features for automation and other time-saving measures. First and foremost, when you use receipt scanners, you save money and resources. It reduces the need for physical storage space, as well as ink and other subsidiary items that further increase the cost of keeping and storing records.
There is an added level of convenience that having a receipt scanner provides. Rather than having to track down file folders or have your employees carry around stacks of receipts, they can all be collected and stored digitally. The receipts are stored as digital files which can then be accessed remotely, providing added convenience for compliance or other types of reporting requirements. When you use a receipt scanner, you also improve the accuracy of your bookkeeping and ensure that you are able to receive as many tax credits or breaks as are possible.
With the ability to simply scan a receipt and move on, it is incredibly convenient for employees to keep track of their expenditures, as well as for accountants to ensure that they get all the deductions possible on your personal or business taxes. Information is stored digitally, which also reduces the risk of human error. With digital receipts stored remotely with the use of a receipt scanner, you can easily access financial information quickly and easily. Having said information in a convenient digital format provides a more professional presentation as well.
This allows you to more accurately keep track of expenses, while also making you as an individual or business owner to look more organized and in control. Receipt scanners are not just for use with receipts, making them a versatile and flexible piece of hardware. These devices can also be used to scan contracts, forms, and other forms of compliance reporting-related paperwork that you or your business might need to keep track of throughout the year. Keep solid and consistent records is a best practice for an individual or business owner alike. This makes any potential legal issue simple to handle and also keeps your legal and financial documents well organized and easy to access.
There is no shortage of high quality receipt scanners across all types with varying ranges of features. The models described below cover all types of receipt scanner — portable, desktop, all-in-one — and provides at least the beginnings of an idea on where to find the best scanner for your budget and needs. The models reviewed below are all high quality scanners that are good values for the money and are sold by reputable companies with a time-honored history of providing the best office products on the market.
Any one of these models will provide excellent results and make it easier than ever before to keep track of your financial and other important documents with convenience and ease. Whatever scanner you ultimately choose, you will be glad you did. These time-saving devices make it simple and convenient to keep track of spending, expenditures, miles traveled, contracts signed, and more.
These devices allow you to have access to these important documents even when you are on-the-go. Brother is a trusted and reputable manufacturer of high quality and durable office products. Their ImageCenter line of desktop scanners is one of the best desktop scanners available on the market. The device is a standalone desktop scanner that is designed for performance and efficiency. This is a great option for busy offices and those who do a lot of scanning. The ImageCenter series of devices offer high speed, high quality image scanning. The ImageCenter can scan in color and even has the option for two-sided scanning, which helps to save paper and other resources.
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The ImageCenter can hold up to 50 sheets of paper at a time, making it perfect for larger scanning jobs. The scanner can also scan color photos, business cards, ID cards, and more. This model offers a variety of advanced features that reduce waste and lead to a more high quality scan.
It has protections that help reduce the potential for jams. It has software that allows the removal of backgrounds or blank pages in the scanning process. Epson is another company that has a long history of making some of the best home and office products on the market. Their WorkForce line has options that are suitable for small businesses, folks on the go, and even large businesses who need heavy duty functionality and large run capabilities.
The WorkForce is a line of all-in-one devices that have the ability to scan documents, copy documents, act as a fax machine, as well as a traditional printer. These are affordable devices that allow for large runs of printing and scanning — some models having the capacity for almost sheets of paper at a time. This line allows for easy printing from a desktop computer or mobile device. With the WorkForce line, you will be able to scan in color, in duplex, and double-sided.
This makes it a highly versatile device that has a wide range of uses for most home and office needs. Create Smart Collections of receipts or documents based on specific criteria such as vendor name and category.
Import PDF copies of receipts and documents stored on your hard drive. What is an "Advance Release"? All Rights Reserved. Built with Volusion. Product Description. The Neat Company has a list of scanners that work with the program. When a scan is complete, NeatWorks begins performing optical character recognition OCR on your documents; depending on the size of and amount of information on your document, this can take anywhere from a few seconds to just under a minute to complete.
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NeatWorks is quite good at OCR, especially when it comes to recognizing information on receipts. NeatWorks always correctly recognized where numerical data was on a document, although it was less successful at finding and handling specific information, such as the amount of tax I paid or the name of the business where I made the purchase. Fortunately, because NeatWorks always knew where the numerical data was, I was able to drag and drop the information from the receipt image to the proper form field, where NeatWorks then filled in the correct text.
I also found that NeatWorks often confused receipts with documents—a problem that could be fixed with a simple menu selection.